How to Embed a MS Excel worksheet into MS Power Point.

When creating professional presentations, you often need to bring detailed data from Microsoft Excel into Microsoft PowerPoint. Instead of copying and pasting, the best way is to embed the Excel worksheet. This allows you to present cleanly while keeping your data dynamic—any updates in Excel will automatically reflect in PowerPoint.

In this tutorial, we’ll walk through how to embed an Excel worksheet into PowerPoint using a practical example: a RACI chart created in Excel that needs to be presented in a slide deck. Don’t forget to check out the accompanying video for a live demonstration.

Why Embed Excel into PowerPoint?

• Consistency – No need to reformat or retype data.

• Dynamic Updates – If linked, changes in Excel automatically update your PowerPoint slides.

• Professional Look – Your audience sees clear, organized data within the presentation.

• Time Savings – Avoid duplicating effort when working with large datasets or charts.

How to Insert an Excel Worksheet into PowerPoint

Follow these steps to embed your Excel sheet into your PowerPoint presentation. Please also watch the video at the end of this article below to see how this is done, step-by-step.

1. Open Your PowerPoint Slide.

   1. Navigate to the slide where you want the Excel data displayed.

2. Go to the Insert Tab.

   1. Click Insert > Object from the PowerPoint ribbon.

3. Choose Microsoft Excel Worksheet

   • Select Create from File if you already have an existing Excel file.

   • Browse and choose your RACI chart (or any Excel sheet).

4. Embed vs. Link

   • Embed: Creates a static version of the Excel file inside PowerPoint.

   • Link: Keeps the connection live, so any updates in Excel are automatically reflected in PowerPoint.

5. Resize and Format

   1. Once inserted, you can resize the embedded worksheet to fit your slide. Double-clicking will let you edit directly within PowerPoint.

      
      

Pro Tip for Project Managers

When presenting tools like RACI charts, Gantt charts, or financial data, embedding Excel ensures accuracy while allowing you to highlight only the key details during executive meetings.

Watch the Video Tutorial

Final Thoughts

Knowing how to integrate Excel with PowerPoint is an essential skill for project managers, analysts, and professionals who need to present data-driven insights. Whether you’re showing a RACI chart, financial forecasts, or a project plan, embedding Excel ensures your data stays accurate and easy to present.